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  1. ROLES & RESPONSIBILITIES OF MANAGEMENT:

Management Managing Trustee, Trustees, and Secretary of the institute are responsible for the following functions of the institute.

    1. Visionary

    2. Regulations

    3. Leadership

    4. Development

Visionary

  1. Accountable to have a commitment to the overall development of the Institute.

  2. Contributing availability of resources for students to develop national and international level quality perspectives for overall growth.

  3. Delegates their authority to the Principal for establishing a college-wide vision of commitment to high standards for the success of all students.

Regulations

  1. Design policies to address the issues particularly relevant to students, faculty, parents, staff, and social affairs practices.

  2. Implementation of Board standards upon academic regulations among students for the successful completion of their education.

  3. Provide support to department heads to design course curriculum in align with the corporate trends.

  4. Encourage heads of departments to implement policies across academic practices in view of institution growth.

  5. Internal audit to control the risk management and ensure to take adequate right decisions ethically.

Leadership

  1. Guide the behaviors of professionals to meet academic standards.

  2. Perform a high level of competencies towards their duties in advising students, faculty, staff and other stakeholders.

  3. Identify, design, evaluate and control future opportunities and risks within and outside the institution and allocate responsibilities to the authorized persons for controlling mechanisms.

  4. Working with heads of department within the institute for wide structures to establish, manage and enhance academic and welfare support for students.

  5. Adhere to the principal decisions to bring rigorous learning practices among students and faculty for the wellbeing of social growth.

  6. Engage Principal work as a responsibility towards parents and other outsiders related to the college community for assessments.

  7. Give a handful of support for the Principal in developing an atmosphere of caring and trust.

  8. Bring faculty on board to do what’s necessary to meet academic standards in terms of student development.

  9. Lead, manage, and develop competencies of all faculties to ensure the institute achieves the highest possible standards of excellence in all its activities.

Development

  1. Be accountable for the comprehensive education of students, advancing knowledge of student’s development through promoting the effectiveness of institutional programs, services as a whole benefit to all the stakeholders of the institute.

  2. Ensure adequate training and resources available for the enhancement of knowledge among students and faculty to build competencies.

  3. Collaborate with students for their initiatives towards higher education standards.

  4. Encourage students towards corporate training for better placements.

  5. Helping students for their overall competency development during their education tenure.

  6. Be Committed towards Principal's advice to build the quality of technical and management knowledge portfolio in terms of gaining and sharing knowledge among faculty and students.

  7. Give free hand to select adequate equipment to their respective departments which helps students to develop their practical skills.

  8. Allow the heads in engaging projects and consulting activities in appropriate fields.

  1. RESPONSIBILITIES OF THE GOVERNING BODY:

Subject to the existing provision in the bye-laws of respective college and rules laid down by the state government, the Governing Body shall:

    1. Guide the college while fulfilling the objectives for which the college has been approved by AICTE.

    2. Institute scholarships, fellowships, studentships, medals, prizes and certificates on the recommendations of the Academic Council.

    3. Approve new programmes of study leading to degrees and/or diplomas.

    4. All recruitments of Teaching Faculty/Principal shall be made by the Governing Body as applicable in accordance with the policies laid down by the UGC and State Government from time to time.

    5. To approve annual budget of the college submitted by the IQAC cell.

    6. Perform such other functions and institute committees, as may be necessary and deemed fit for the proper development of the college.

  1. ROLES & RESPONSIBILITIES OF PRINCIPAL

Responsibilities include:

Reporting only to the top Management (Managing Trustee and Secretary) of the institute and assisting them in the following functions of the institute.

  1. Regulation / Monitoring

  2. Development

  3. Leadership

  4. Visionary

  1. Regulation / Monitoring

One of the important responsibilities of a Principal is regulation of academic & general administration and monitoring the systems, policies, procedures and functioning of the institution so as to fulfill the expectations of the governmental monitoring bodies such as All India Council for Technical Education, Department of Technical Education and the Board along with the expectations of the top management students and their parents.

The following are some of the important responsibilities coming under this category.

    1. To monitor the functioning of the academic and administrative staff and to see that they fulfill all their prescribed responsibilities.

    2. To monitor the conduct of both administrative and academic staff in terms of their regularity, discipline, and conduct.

    3. To oversee the discipline and conduct of students, which includes monitoring their attendance and to maintain the dignity and decorum of the institution.

    4. To monitor the teaching that needs to abide by the prescribed curriculum and as per the teaching/institutional methodology suggested by the Board/AICTE/ Management.

    5. To scrutinize the procedures in the administrative office regarding admission, fee collection, attendance, recruitment, payment of salaries, purchases and procurements, accounts and audit and any such other matter related to the administration of the college.

    6. To keep abreast of all liaison activities with governmental, corporate and other academic bodies/institutions.

    7. Monitoring the liaison of activities with departments within the college and most importantly with the top management of the College.

    8. Monitoring the conduct of meetings on behalf of the institution which include the meetings of staff, HoDs, Coordinators of various committees, and the Governing Body.

    9. To scrutinize and monitor the procurement and purchase of the entire necessary infrastructure like furniture & fittings, lab equipment, books and any such other requirement for the institution as per the prescribed procedures.

    10. Monitoring the auditing and inspections of the institution conducted by the regulatory bodies such as AICTE, government, and Board apart from the ones conducted by the top management.

    11. To maintain the infrastructure of the institution with the assistance of the staff concerned and care for the life and property of all those connected with the institution.

    12. To sustain the cordial relations with all the stakeholders i.e. the staff, students, and parents and with all those connected to the institution both directly and indirectly.

    1. Developmental Functions

The principal is also required to take-up developmental functions which are very important for the development of the institution. The following are some of the developmental functions to be taken up by the Principal.

      • The Principal needs to locate, contact, attract and recruit suitable faculty members keeping in view the future needs of the institution.

      • Nurturing and facilitating the faculty and giving all the necessary guidance and support.

      • Identifying the core competencies of the incitation either existing or probabilistic and projecting these core competencies.

      • Focusing on building an image for the institution at an overall level or in terms of a particular strength either in terms of a department or activities.

      • Developing the working and learning culture in the institution.

      • Developing the necessary infrastructure most importantly the library, laboratory with good ambiance.

    1. Strategic Functions

The principal needs to shoulder various strategic functions that are aimed at developing a network and develop alliances that pay rich dividends in the long run. The following are some of the strategic functions.

  1. Developing a strong association with industry, research and consultancy establishments and signing Memorandums of Understanding aimed at improving specific strengths of the college.

  2. Developing strong industry support and getting the industrialists and business people on the governing body and other advisory bodies of the college.

  3. Contributing to various governmental and non-governmental agencies resources from the side of the institution so as to gain long term association and commitment from these bodies.

    1. Leadership Functions

The most critical functions of a Principal of an academic institution, in fact, are the Leadership functions. While fulfilling these functions the Principal will exhibit the true qualities of a leader and also be an exemplary role model to his/her colleagues.

Some of the leadership functions are as follows.

  1. To prove oneself as an excellent teacher and prove as one of the best among all his/her colleagues.

  2. To take up research, publication, consultancy & training and establish appropriate academic credentials of international standard and gain acceptability among all the faculty members as a true academic leader.

  3. To set high standards of discipline, commitment, and involvement in work patterns.

  4. To inspire all his / her colleagues towards the achievement of the goals of the organization and leading them from the forefront.

  5. To exhibit a sacrificial attitude and be a role model for all the staff.

  6. Work with the staff at the ground level and understand the problems and concerns of all the colleagues taking care of their requirements

    1. Visionary Functions

The ultimate functions of a Principal are the visionary functions, which are as follows.

  1. Developing a long term model for the institution and working for realizing this vision in close association with the top management.

  2. Taking regular steps towards realizing the vision.

  3. To establish the systems, procedures, policies that are necessary to facilitate in realizing the vision.

  4. The Principal could take up more functions as and when the needs arise in the institution.

  5. The Principal requires preparing a specific long term and short term plan and presents it to the top management.

  1. ROLES & RESPONSIBILITIES OF HEADS OF THE DEPARTMENTS:

The Heads of the Departments are responsible for Plan, design, monitor, lead and control the activities of the department to ensure the achievement of highest standards.

They are responsible for:

  1. Actively assisting the Head of the Institute in ensuring the ethical practices maintaining teaching standards and promoting healthy human relations among faculty and students in the department.

  2. Involve in recruitment, selection process and orientation of new faculty and affirmative actions towards giving awareness on their roles and duties.

  3. Advising and contributing to curriculum development and guidance for the faculty to follow systems and procedures.

  4. Co-ordinating and monitoring examinations moderations, marking schemes ,and assessments.

  5. Preparing budget requirement subject-specific teaching tools and equipment, including laboratory equipment.

  6. Leading regular department meetings and maintaining minutes of the meeting.

  7. Encouraging faculty for their competency development through participating in conferences, Faculty development Programmes and many other activities which result in career growth.

  8. Facilitating faculty towards their research development, sharing research ideas and suggesting funding sources.

  9. Involving faculty to take accountability in department administrative affairs.

  10. Monitoring and advising faculty on a continuous basis in the areas of teaching, research and consultancy with adequate recommendations for their department improvement.

  11. Initiating innovative decisions to introduce new practices for student development with the help of faculty members

  12. Making confidential decisions like faculty promotion, annual salary increments and so on which will be intended to serve the best interest of the department as a whole.

  13. Providing information between and among the faculty and the other administration related affairs.

  14. HOD is accountable to share the right information about institution policies to faculty and students.

  15. Self-competency development in order to be a role model for faculty and students.

  16. Address departmental issues in order to ensure peaceful operational practices within the department.

  17. Protecting faculty rights and privileges in front of institute authorities.

  18. Motivate collaborative teamwork among faculty, students to meet their responsibilities for better department effectiveness.

  19. Coordinate with administrative staff to handle department budget, programs, organize guest lectures and many activities.

  20. To go through the course file prepared by the staff members in a routine manner (fortnightly) and then should be forwarded to the principal (monthly) for signature.

  1. RESPONSIBILITIES OF TEACHING STAFF:

  1. Faculty of the Institute shall be devoted to his/her duty and shall maintain absolute integrity, honesty, discipline, impartiality and a sense of propriety.

  2. Faculty must deal with the students, parents and colleagues in a courteous manner.

  3. Faculty of the Institute shall not, in his/her official dealings with the public and students, adopt dilatory tactics or wilfully cause delays in disposal of work assigned to him/her.

  4. Faculty of the Institute shall not participate in any strike or similar activities including absence from duty without permission, hunger strike, etc; against the Institute.

  5. Faculty of the institute while on duty shall not be in the state of intoxication or inebriated condition under the influence of such drinks or drugs.

  6. Faculty of the Institute shall obey all the orders, duties assigned by the Head of the Department, Principal, and Secretary from time to time.

  7. Faculty of the Institute shall not sit in canteen for a long time and involve in unnecessary gossip.

  8. Faculty of the Institute shall follow dress code i.e. formal dress with In-shirt and shoe for Male and Saree for Female on all working days. No T Shirt and Jeans to be worn by faculty. They should wear ID card all the time and also insist the students to follow the same.

  9. Faculty shall always apply Leave in advance with proper alternate arrangement.

  10. Faculty shall engage Theory and Lab classes as per the time-table and strictly adhere to the timings.

  11. Faculty shall avoid dictation of content from the textbook or from power point presentation during the classes; make sure of explanation of the topic with suitable examples. Make use of Technology of digital class room for power point presentation, NPTEL Video Lectures, any other source of videos or audios for better explanation and understanding of the topic.

  12. Faculty shall follow the medium of instruction which is English .Avoid speaking in Tamil in the class or lab.

  13. Faculty shall have proper control of class and maintain proper student-faculty, faculty- faculty relation.

  14. Faculty is required to get their Attendance registers [log books] duly verified and signed by their respective HOD every week and with the Principal fort night. The safe custody of the attendance register is the sole responsibility of the faculty.

  15. If a student is falling shortage of attendance or is continuously absent he/she should be warned. And if this continuous, further it should be brought to the notice of his/her parents/guardian, the concern Academic In-charge, HOD and the Principal.

  16. Do not mark absent/send out any student for want of disciplinary action. If the student is creating problem and disturbing the class, the same may be brought to the concerned HOD.

  17. Faculty shall Conduct the assignment in the class before the Board examination. Please do not give them questions to write the assignment at home.

  18. Faculty shall Please insist the student to complete the Record every week and verify the same every week and award marks based on the performance only.

  19. Faculty shall Prepare viva-voce questions of concern laboratory and make them available to the students. Ask the viva-voce questions to the students every week in the lab.

  20. Please check your official mail every day and go through the circulars and take prompt action.

  21. Faculty shall Prepare and Maintain course File of the subject handling. Prepare Lecture Schedule, Tutorial Sheets and Assignments, make it available to the students in advance and submit a copy of the same in HOD office.

  22. Faculty shall Review the coverage of Syllabus periodically and complete all the units before scheduled Board examinations. In case of any difficulty in completion of syllabus, please approach the HOD for additional classes.

  23. Faculty shall attend all Department Association meets and encourage student participation in the Association meets and also encourage the students to participate in the club activities.

  24. Faculty shall feel responsible and actively involved in the development of the Department and Institute.

  25. It is the duty of each faculty to observe the students in the campus for any act of indiscipline irrespective of their department and please bring it to the notice of the concern HOD.

  26. All the correspondence of staff and students must be routed through proper channel only.

  27. Faculty shall encourage and suggest students regarding higher studies and motivate them to write competitive exams.

  28. Faculty shall avoid use of mobile phones during the class and lab hours and instruct the students to do the same. CARRYING OF MOBILE PHONE TO THE CLASS BY THE FACULTY IS STRICTLY PROHIBITED.

  29. Faculty shall become a member of Professional bodies like IEEE, IETE, CSI, IE, ISTE, etc.

  30. The faculty is expected to publish at least one research article in an academic year in the national or international conferences/journals in their respective domain.

  31. The sanction of OD will be at the discretion of HOD/Principal.

  32. Faculty members should submit a soft copy of Question Bank to the HOD from each unit of the concerned subject.

  33. Invigilation duties must be carried out with utmost care and responsibility. Avoid late reporting, carelessness and casual approach towards Invigilation duty. Carrying of mobile phone to the examination hall is strictly prohibited.

  34. Evaluation must be fair, impartial and unbiased.

  35. Faculty shall complete assessment of course outcomes (COs) for the Theory & Laboratory courses engaged by an Individual and submit the same to the HOD by the end of the semester.

  36. It is mandatory to be part of Affiliation Process/AICTE Approval Process/ NBA and NAAC Accreditation Process teams to help the department in preparing the required files for the inspection.

  37. Faculty shall prepare Question Bank and map the questions with the CO’s and submit as of copy of the same to the HOD and in Exam Section.

  38. Faculty shall perform the duties assigned as part of various committees strictly.

  39. Faculty shall be available on cell phones after working hours for any possible urgent interaction by college authorities.

  40. Faculty shall use the college WhatsApp group with utmost care. Do not post any messages which may hurt the sentiment of others.

  1. ROLES & RESPONSIBILITIES OF CLASS COORDINATOR:

  1. Discusses all potentially significant issues given below and establishes good communication with the students.

      • Attendance

      • Semester system and how its different from Year wise system

      • Importance of labs and how they may lose marks if they are absent for lab/non- submission of records

      • Importance of assignments and how students lose marks for non/incomplete submission of assignments

      • Continuous reading as it is continuous evaluation in engineering

      • Importance of NOT missing even one lecture as continuity is important in engineering education (understanding of current day's lecture is dependent upon understanding of previous lecture)

      • Importance of getting a first class with distinction and how it helps in the development of their career

  2. Makes students fully aware of their responsibility to meet performance standards (Putting in 80% attendance and passing of subjects with good marks) and that failure to do so may result in detention.

  3. Assists HoD to nominate two class representatives who have bright scholastic record and an ability to interact with a vast majority of students in their class amicably.

  4. Coordinates with the student class representatives regarding establishment of study (peer) groups and nominate one student as leader of each group.

  5. Ensures all students shall be encouraged to participate in study groups on a continuing basis. Class advisers shall monitor inclusiveness to insure participation by all students in the class.

  6. Acts as counsellor, and role model in resolving student related difficulties.

  7. Conducts fortnightly reviews with class representatives and leaders of study groups, documents the same and submits to HoD

  8. Conducts weekly reviews with Mentors to monitor student progress and such reviews shall be documented to establish a record of trends in overall class performance and submission of the same to HoD and Principal's office.

  9. Encourages class cohesiveness and camaraderie through inclusive, appropriate events, i.e. social activities, community service, etc.

  10. Collects information regarding weaker students from the subject teachers and arranges remedial classes, counselling sessions in consultation with the HoD.

  11. Identifies good students and motivate them to excel.

  12. Informs HOD about necessity of making alternate arrangement for lectures and practical when a faculty is absent.

  13. Assists the dept's HoD with computation of fortnightly attendance of the corresponding class and ensure circulation of the same among students for their signatures and submission of the same to Principal's office.

  14. Calls the parents of the students whose attendance is < 80% and arranges to ensure parents meet the HoD particularly in the case where student's attendance is < 80%

  15. Assists the dept's HoD with computation of Internal Marks of the corresponding class and ensures circulation of the same among students for their signatures and the same is dispatched with attendance to Principal's office.

  16. Assists the dept's HoD with dispatch of monthly attendance of the corresponding class to parents.

  17. Assists the dept's HoD with computation of semester attendance of the corresponding class at the end of semester and ensures submission of the same to Principal's office.

  18. Assists the dept's HoD with computation of semester internal marks of the corresponding class and ensures submission of the same to Principal's office and examination branch

  19. Assists dept's HoD and Accounts section to ensure no fee defaulters for the class he / she is adviser

  20. Assists dept's HoD in issuing permission slips for students leaving college earlier than the scheduled time

  21. Any other responsibility that may be assigned by corresponding HoD from time to time

  1. ROLES & RESPONSIBILITIES OF MENTORS:

  1. Mentor should introduce and discuss the concept of Mentor-Mentee system with the assigned mentees

  2. Mentor should update mentees data sheet regularly

  3. Mentor should meet the students at least once in a month and as and when required.

  4. Mentor should keep track of mentees attendance, academic performance and career development.

  5. Mentor should intimate the parents about the student attendance and academic performance regularly

  6. Mentor should check the attendance of mentees, if anybody’s attendance is below the requirement then he should find out the problem and take necessary actions to reform and the same should be communicated to the parents and HOD.

  7. Mentor should identify talents (sports, cultural, coding, innovation, interests) of their students and encourage them to organize and participate in the events.

  8. Mentor should support mentees academically and emotionally.

  9. Mentor should ensure that their students following instructions given by college or department

  1. ROLES & RESPONSIBILITIES OF THE PHYSICAL DIRECTOR:

  1. Responsible to encourage students to participate in sports.

  2. Accountable for the smooth conduct of sports regularly to all batches of students.

  3. Coordinate with Accounts officer to purchase sports material and facilities.

  4. Responsible to report for Dean Students & Faculty Affairs regarding issues relates to sports.

  5. Accountable to circulate information regarding sports competitions to all students.

  6. To ensure for preparation of the annual budget for sports.

  7. To Organize NSS training camps and facilitates students to involve in NSS activities and report the same to the office of Principal on monthly basis.

  8. Will take initiation to help the organization of various events in the college.

  1. ROLES AND RESPONSIBILITIES OF TRAINING AND PLACEMENT OFFICER

  1. Liaison with Industry.

  2. Facilitate career guidance to students.

  3. Student Training and Placement.

  4. Arrange campus interviews.

  5. Proposing annual T & P budget.

  6. To maintain complete information regarding student appearing for placement activities.

  7. To conduct placement activities smoothly

  8. To update and maintain the contact details of companies interested in recruitment activities.

  9. To send invitation to industry and company for campus recruitment and notify the students about the events and take necessary action.

  10. To take necessary actions for pre-placements.

  11. To arrange Training and Soft skills as per requirements of Companies / Industries.

  1. ROLES AND RESPONSIBILITIES OF LIBRARIAN

  1. Responsible to facilitate the students, faculty, and staff with all the literature that may be needed for their academic activities.

  2. Accountable to manage library as well as the digital library of the college.

  3. To prepare and monitor the library budget relating to the library/Digital library.

  4. Initiate to encourage widespread usage of available information by providing access facilities.

  5. Continuously take feedback or information from the students and faculty to understand and analyze their needs of Books/Journals/Magazines/CDs etc. and pass on to the Dean, Academics about the same for procurement.

  6. To ensure the procurement of library software, books, CD-ROMs, Journals, etc., which are essential and/or recommended by the faculty.

  7. Librarian is responsible to dispose of weeded out material

  8. To establish specialized search facilities for faculty’s teaching and research needs.

  9. Accountable to establish a repository of cases and keeps adding new cases on a continuous basis.

  10. To perform any other work related to the library that may be assigned from time to time.

  11. To provide all statistical information pertaining to the library.

  1. ROLES & RESPONSIBILITIES OF ADMINISTRATIVE OFFICER:

Administrative officer (AO) is responsible for over-all administrative functions, Campus maintenance, Public relations, among others.

The precise roles and responsibilities are as follows:

    1. To be responsible for day-to-day administrative functions.

    2. To supervise and monitor the transport operations with the coordination of transport-in- charge and ensure all the set guidelines are followed in the transportation system.

    3. To support with proper guidance for adequate operations of canteen, security services, and other services as and when required to meet institutional requirements.

    4. To perform additional support for arrangements of logistics on Orientation day, Parents Teacher meeting, Graduation Day, Traditional Day, Conferences, Industrial visits, Governing Body meetings and other events.

    5. To be a liaison with college architects for physical developments of the building blocks.

    6. Responsible to co-ordinate with non-teaching staff and workers for infrastructure maintenance and monitoring.

    7. Accountable to monitor and audit campus infrastructure, furniture and so on.

    8. To ensure campus security and safety of personnel through administering the security service providers and compliance with the instructions issued by the institution from time to time.

    9. To be responsible for Monitoring CCTV monitors and other surveillance equipment.

    10. To serve as the main point of contact and liaison with state government departments, authorities, and other stakeholders for administrative information about the institution.

    11. To be responsible to resolve individual problems and disputes involving with students, staff, faculty, or members of the institution as they arise.

    12. Responsible to recruit contingency staff as and when required to complete specific tasks.

    13. Accountable to monitor and controls repairs and maintenance expenses towards vehicles, furniture, sanitary fittings, plumbing work, etc.

    14. To review all administrative systems like transportation system, canteen maintenance, infrastructure auditing and provide suggestions to respective members as and when required.

    15. Accountable to perform other functions assigned by the Management/Principal from time to time.

  1. ROLES AND RESPONSIBILITIES OF LAB TECHNICIANS

  • Liaise with academic staff to discuss timetables, equipment requirements and work plans

  • Run trials of experiments prior to classes and then demonstrate techniques for experiments

  • Prepare equipment and chemicals before lessons - from test tubes to state-of-the-art microscopes

  • Maintain and repair equipment and laboratory apparatus

  • Keep records, e.g. For students' practical sessions, tracking methods and results

  • Ensure that equipment is properly cleaned and that chemicals, drugs and other materials are appropriately stored

  • Support the work of teachers in classes and laboratory sessions and give technical advice to students

  • Work with individual students and support them on projects

  • Manage the stock control of chemicals and equipment

  • Ensure that all health and safety procedures are understood and followed correctly

  • Coordinate work in the laboratory to ensure efficient use is made of expensive pieces of equipment.

  1. FUNCTIONS AND RESPONSIBILITIES OF SYSTEM ADMINISTRATOR

The Systems Administrator shall discharge the duties under directions of the Head concerned i.e. Head, Computer Centre; He/she shall broadly perform the following duties:

  1. Performing systems requirements and related activities pertaining to obtaining quotations for procurement of hardware and software

  2. Administering and configuring servers and System performance tuning

  3. Facilitating development and maintenance of institute’s websites and updating the same

  4. Installation and maintenance of software for the systems in the campus including operating system updates, patches, and configuration changes

  5. Installing and configuring new hardware and software

  6. Administering campus wide LAN and Internet services thereby ensuring that the network infrastructure is up and running

  7. Facilitating conduct of periodic computer awareness/literacy courses/training programs for the students, and other staff in the college

  8. Identify and help implement installation of ICT requirements for the institute

  9. Analyzing system logs and identifying potential issues with computer systems.

  10. Introducing and integrating new technologies into existing data centre environments.

  11. Performing routine audits of systems and software.

  12. Performing backup of data and files.

  13. Adding, removing, or updating user account information, resetting passwords, etc.

  14. Answering technical queries

  15. Be responsible for security of systems and network

  16. Any other work assigned from time to time.

  1. RESPONSIBILITIES OF TRANSPORT IN-CHARGE:

  1. Identifies the transport requirements of the college from to time and informs the same to AO and initiates action for meeting the requirement of Vehicles, drivers, parking place etc.,

  2. Receives requests/applications from students and staff for seats in college buses and allots routes, on first – cum-first served basis and issues bus passes.

  3. Fixes bus routes, and stages, allocates vehicles and drivers on the routes, in consultation with Administrative Officer and with the approval of Principal

  4. Reviews the routes and the allocation of buses and drivers at least once in year (at the end of Academic year), re-organizes them, based on previous year’s experience and expected future needs.

  5. Sets the time of starting of the buses from the originating points so as to ensure their arrival at college by 8.50 A.M. Also ensures compliance of drivers with these requirements.

  6. Processes leave applications of drivers, recommends sanction, while deploying substitute (spare) drivers and ensures all vehicles run as per schedule.

  7. Operates limited buses on semester end examination days and during vacations as per actual requirement, making changes in the routes, if found necessary.

  8. Schedules VL/EL of drivers during vacation ensuring uninterrupted, skeleton transport services, as planned.

  9. Assigns extra/overtime duties to drivers following appropriate procedures.

  10. Prepares bill for rent for private parking lots

  11. Scrutinizes and processes Diesel/ Petrol bills, Vehicle repair, maintenance bills and bills for private vehicle hiring charges for payment

  12. Stays connected with drivers / bus-in-charges during journey time and assists in trouble- shooting or in case of vehicle break-down, arranges relief/ spare vehicles.

  13. Interacts regularly with Bus-in-charges to understand and assists in resolving problems if any, such as: traffic congestions, restrictions, enroute, student behavior, unauthorized travel, need for tweaking of routes/stages, vehicle fitness, unsafe driving etc.,.

  14. Schedules the regular maintenance of the vehicles and follows up on the same.

  15. Oversees daily maintenance of the vehicles by the drivers as per College Vehicle and Driver Policy.

  16. Handles requests for change of routes, special permission for travel by college buses for short periods.

  17. Handles transport related complaints from students, parents of students, staff, and drivers and resolves issues with the help and guidance of Administrative officer.

  18. Receives transport requests (other than those for regular commuting from place of residence to college) from student/staff duly approved by the competent authority and makes necessary arrangements, ensuring that college vehicles are put to optimum use. It may include arranging for private vehicles from any approved Travel agency, if :

    1. College vehicles are not available, and private vehicle booking is authorized.

    2. Specific requests for private vehicle booking are received.

  19. Maintains a current inventory of college owned vehicles.

  20. Complies with local (RTA) regulations, college procedures, pertaining to registration, fitness inspection and use of college vehicles.

  21. Arranges to insure all vehicles, monitors the expiry dates of insurance certificates and schedules premium payments for renewals well in time

  22. Maintains documents such a vehicle registrations, insurance certificates, fitness certificates, permits and pollution certificates.

  23. Arranges periodical eye-check ups for drivers and ensures their fitness for driving.

  24. Attends to any other duties assigned from time to time.

  1. ROLES AND RESPONSIBILITIES OF MAINTENANCE SUPERVISOR:

The maintenance supervisor is responsible for general maintenance work throughout the college and campus which includes following functions:

1. Plan and execute maintenance work systematically by

      1. Preparing schedules for routine maintenance on daily, weekly and monthly basis.

      2. Monitoring of work carried out as per plans through personal inspection and a sound feedback system.

      3. Taking corrective action to minimize gap between plan and action.

      4. Submission of monthly status report on complaints.

      5. Continuously striving for increase in the efficiency of maintenance staff by progressively mechanizing the work and reducing manual work.

2. Trouble-shoot maintenance problems/complaints including plumbing problems.

3. Trouble-shoot, diagnose and correct minor failures of photo-copiers, water coolers, fans, pumps etc.

4. To work in liaison and in co-ordination with outside maintenance contractors and technicians.

5. Facilitate in the maintenance of the college grounds

6. Manage staff of maintenance technicians / semi skilled/ unskilled labours.

7. Assist in monitoring inventory of maintenance cleaning supplies and facilitate issue ofpurchase order.

8. Inspect the college properties for safety hazards and take corrective action.

9. Co-ordinate the setting up of different areas/class rooms, Seminar Halls/Auditorium etc.

10. Dealing with setup of various rooms, offices and assisting in removal and relocation of offices, rooms and equipments.

11. Upkeep of maintenance store.

12. Any other function assigned by Administrative officer/Principal

  1. ROLES AND RESPONSIBILITIES OF ELECTRICAL MAINTENANCE INCHARGE:

The electrical maintenance In-charge is responsible for the maintenance of Electrical Equipment in the college and campus which includes following functions.

  1. Attending to general complaints received from different departments, which includes repairing of tube lights, fans, switch boards, electrical power points for projectors, water coolers, water dispensers, Air conditioners, three phase motors etc.

  2. Providing Uninterruptible power supply for smooth conduction of ONLINE exams, placements and main events in the college by switching ON generators and UPS, as and when required.

  3. Perform regular maintenance and servicing of the generator.

  4. Perform regular maintenance and servicing of the UPS and batteries.

  5. Recording the runtime readings of both the generators.

  6. Recording the output voltages of both UPS and batteries for smooth functioning of ONLINE exams.

  7. Maintenance of all panel boards in the college.

  8. Erecting of cable from panel boards to distribution box.

  9. Filing of electricity bills, generator service reports, UPS service reports, test reports and bills of equipment purchased if any.

  10. Providing assistance during emergencies by operating floodlights and generators.

  11. Providing support for the installation of Electrical Equipment in the campus.

  12. Any other function assigned by Principal.

  1. CODE OF CONDUCT FOR STUDENTS

  1. Students should be polite, dignified, neat, obedient and courteous to all.

  2. Students should not commit any act of indiscipline in the college and hostel, both inside and outside campus.

  3. Students should not indulge in ragging. Ragging is a major criminal offence and is strictly prohibited by the Government.

  4. Students should come to the college decently dressed. Boys should not wear jeans with many pockets, T–shirts and shirts with multi-colour / write-ups. Girls should wear chudithar only with neatly pinned shawls. Half saris, leggings, kurthies and short chudies are not allowed inside the campus.

  5. Wearing Identity Card is compulsory inside the campus.

  6. Students should be punctual and attend the classes regularly.

  7. Students should stand up as a mark of respect when a faculty enters or leaves the classroom.

  8. Students should maintain silence and decorum inside the Lecture Hall, Drawing Hall, Library, Laboratories, Workshop and any function.

  9. Loitering on the veranda, disturbing other classes, damaging the college properties and defacing walls are strictly prohibited.

  10. Cost of damages to property, movable or immovable will be recovered from the students. Students are prohibited from writing slogans, or any writings, obscene drawings on the college walls / properties.

  11. Students should abstain from consuming any form of intoxicants.

  12. Absenting from regular classes will be strictly viewed and absentism in the test will be viewed with utmost sternness.

  13. Students should wear their own lab coats and bring completed observation note and practical note to the practical classes regularly.

  14. Any form of celebrations – Birthday Party etc. - is not allowed inside the college, college bus and the hostel.

  15. Firing crackers even during festival times is strictly banned.

  16. Students should not shout, hoot or whistle during class hours, in college bus and in college functions. Throwing paper arrows and any articles is forbidden.

  17. Students should not absent themselves without prior permission. They are permitted to avail leave only after getting sign in the leave letter from the concerned mentor and HoD. They should maintain >80% attendance in all semesters. If the attendance is less than 75%, they will not be permitted to write the Board examinations.

  18. It is the responsibility of a good citizen not to waste water and electricity unnecessarily.

  19. Students are forbidden to organize any meeting in the college or collect money for any purpose without the written permission from the Principal.

  20. Students should not bring mobile phone inside campus.

  21. Any student found indulging in malpractice in the tests/exams would be debarred for the rest of the tests/examinations. Any case of malpractice in the Board examinations will be reported to the Board.

  22. All instructions/ notices displayed on notice boards will be deemed to have been read by all students and excuses for non-compliance of such instructions and notices will not be accepted.

  23. Only the student will be completely responsible for all his possessions including his/her Laptop/Computer/Electronic gadgets, etc., The college will not be responsible for any loss incurred.

  24. Students can come to the college by two-wheeler after submitting the consent letter from their parents. They should follow the traffic rules and regulations. The college and college authorities are not responsible for any unwanted events happening outside/ inside the college premises.

  25. No student is allowed to leave the college at any time during college hours for any reason without the written permission of mentor and HoD.

  26. All the students should follow the general rules and norms implemented by college from time to time. Violation of the rules in any form is severely punishable. In all cases, the final decision will be taken by the secretary and the Principal.

  27. The college management, Principal and the staff members are not responsible for any unwanted events happening outside/ inside the college premises.

  1. CODE OF CONDUCT FOR HOSTELLERS

Separate hostel facilities for boys and girls in the campus provide comfortable accommodation.

  1. The hostel shall be under the control of the Principal (Principal is the Chief Warden). Two Deputy Wardens for each hostel will take care of their respective hostels.

  2. Students must occupy rooms specifically allotted to them. They shall not change over to any other room without the written permission of the warden.

  3. Outsiders and day scholars should not enter the hostel.

  4. Unauthorized tradesmen will not be allowed within the hostel premises.

  5. Do not commit any act of indiscipline in the hostel.

  6. Refrain from possessing, consuming or distributing alcohol or harmful drugs or illegal narcotics or pan or panparags or chewing gums or smoking cigarettes.

  7. No one shall indulge in politics, violence, rioting or instigate communal feelings or have dealings with outside elements. Such activity will lead to the expulsion of the student from the hostel.

  8. Loitering on the veranda during study hour, damaging furniture and defacing walls are strictly prohibited. Cost of damages to property movable or immovable will be recovered from the students.

  9. Any form of celebrations – Birthday Party etc. - is not allowed inside the hostel.

  10. Firing crackers even during festival times is strictly banned.

  11. Students should not shout, hoot or whistle during study hours, in TV hall, mess hall, hostel and in hostel functions. Throwing paper arrows and small articles is forbidden.

  12. It is the responsibility of a good citizen not to waste water and electricity unnecessarily.

  13. Students are forbidden to organize any meeting in the hostel or collect money for any purpose without the written permission from the Principal.

  14. No association of students on the basis of region, caste or creed is permitted. No secret activities or meetings are permitted on the hostel premises. For holding any meeting in the hostel room or anywhere in the hostel area, prior written permission should be obtained from the Chief Warden.

  15. Residents shall refrain from any act, covert or overt, that may destroy or disturb the peace and harmony among the residents and on the campus.

  16. No hostel inmate shall take the law into his/her own hands. If any of the hostel inmates find that other students are indulging in any undersirable activity or causing inconvenience or physical injury to him/her or to the other hostel inmates, he/she should lodge a complaint in writing with the warden concerned.

  17. Students who have finished the three years of course work but yet to pass some examinations are called backloggers. Such students will not be normally given accommodation in the college hostels.

  18. Ragging of any kind is severely punishable as per the Tamilnadu State Prohibition of Ragging Act. As such students are advised not to indulge in such activity.

  19. Accommodation in the hostel cannot be claimed as a matter of right. Students who disturb peace and violate the rules of the hostels on the campus will be expelled from the hostels.

  20. Medical facilities are provided at the college dispensary for routine health problems. However, for any other treatment requiring specialist/expert medical care and treatment, the inmates are supposed to make their own arrangements for treatment and to bear medical expenditure themselves. In case a student falls sick, he/she should contact immediately the Medical Officer/Chief Warden/Warden.

  21. Residents shall not get involved in arguments or otherwise interfere with the duties of the employees of the hostel. If there is any complaint or suggestion to be made, it shall be made to the warden concerned. Any complaint/ suggestion can be directed to the chief warden through mail or suggestion box.

  22. A hostel student will be completely responsible for all his possessions including his/her Laptop/Computer/Electronic gadgets, etc., The college hostel will not be responsible for any loss incurred.

  23. They should lock their rooms properly when they go out for their bath, mess etc., Each room-mate must keep a key of the door lock of his room.

  24. Every student residing in the hostel must dine in the hostel messes only. Individual/group cooking in the rooms is forbidden.

  25. The room of any student in the hostel can be inspected at any time by the Warden/Chief Warden or any authorised member of the college staff. Inmates are advised to keep their ID cards with them and show them on demand.

  26. Block Volunteers/Mess Volunteers will be selected on merit or as desired by the Warden from among the Block/mess students to assist him/her in the supervision of hostel block/mess and in enforcing discipline. Every hostel inmate shall co-operate with him/her in the act of discharging his/her duties.

  27. Hostel inmates are requested to maintain their surroundings neat and clean.

  28. Students should not break open or try to break open the occupied/vacant rooms of the hostels. Any damage done to the hostel property will have to be borne by all the residents of the hostel.

  29. Inmates are prohibited from writing slogans, or any writings obscene drawings on the hostel walls and rooms.

  30. All the hostellers are to note that electrical/carpentry/plumbing complaints should be given in writing to Warden or written in the complaint register available in the hostel office. In case the complaint is not attended to or there is any difficulty, the students can contact the Chief Warden.

  31. Any student, who wishes to apply leave, should obtain the permission of warden in writing. Those applying for permission must state the date and time of his/her intended departure and return as well as the destination and enter all these details in the in-out register maintained in every hostel. Students should return hostel promptly after week ends, if gone for home.

  32. All instructions/ notices displayed on notice boards will be deemed to have been read by all residents and excuses for non-compliance of such instructions and notices will not be accepted. Residents are advised to look at the notice board everyday to acquaint themselves with latest information/orders.

  33. All the hostellers should follow the general rules and norms implemented by hostel authority from time to time. In all cases, the final decision will be taken by the secretary and the Principal.

BOY’S HOSTEL:

  1. No student is allowed to leave the hostel during the night without prior permission of the warden. The main gate will be closed at 6:00 p.m. The Deputy Warden will make night rounds to ensure that the students are present.

  2. The inmates of the hostel should not leave the hostel premises on holidays without prior permission of the Warden/Chief Warden. However, for any accident or fatality that may occur, the responsibility does not lie with the college or Hostel authorities.

GIRLS HOSTEL:

  1. The girl residing in hostel is allowed once in a month (Second week end of each month) to visit her parents. However if she wants to go in between for any reason, she is allowed to go with the parents/ local guardians mentioned in the visitors pass submitted by the parents of the boarder at the time of admission after submitting the consent letter from parents.

  2. No girl student is allowed to leave the hostel at any time for any reason without the permission of Chief warden.

VII. RECRUITMENT POLICY:

    1. The qualifications required for filling a post shall be such as may be determined by the Governing Body from time to time taking into consideration the norms prescribed by Government of Tamilnadu and Board/AICTE.

    2. The Governing Body shall have the power to decide whether a particular post will be filled by open advertisement or by an invitation or from amongst the members of the existing staff in conformity with Board Rules and Regulations.

    3. All teaching staff from Teaching Assistant and above and any other post classified as teaching staff shall be filled up by open competition. The selection will be based on the recommendations of the Staff Selection Committee duly constituted as per the norms of the Affiliating Board per each department. The 7 men Staff Selection Committee is constituted by Governing Body with the following members

      1. Secretary/Director subject to the approval of the Governing Body.

      2. Principal

      3. Head of the Department

      4. Two experts nominated by Chairman

      5. Two Subject experts from reputed institutes with a qualification of Doctorate and those members are approved by IQAC.

    4. The Selection Committees interviews the candidates invited for interview and make its recommendations to the Governing Body, the names of the selected candidates being arranged in order of merit. The Selection Committee may recommend more names than the number of posts for which applications are invited or may reject all the applicants. However, the appointment orders are issued in the order of merit.

    5. All other teaching staff posts (such as Teaching Assistants) and non-teaching posts, all temporary and adhoc appointments shall be based on the recommendations of the Staff Selection committee duly constituted by Governing Body from time to time.

Recruitment Procedure

  1. Approval: Approval for filling the post in line with roaster from competent authority is obtained.

  2. Advertisement: In leading News Papers requesting the eligible candidates as per AICTE norms to apply within a given time

  3. Applications: The applications along with the Resume and supporting documents will be collected.

  4. Short Listing: After the applications are received, a list will be prepared highlighting the eligibility, qualification and experience.

  5. Merit List: List will be prepared as per the requirements of the individual department.

  6. Expert Body: The 7 men Staff Selection Committee which is constituted by Governing Body as stated above will be intimated regarding the interview dates.

  7. Call Letters: Eligible Candidates will be called for interview.

  8. Interview: Discussions with the candidates to know their potentials, strengths, teaching skills etc. will be conducted.

  9. Appointment Letter: Issue offer of appointment letter to the selected candidate.

  1. PAY, ALLOWANCES & INCREMENTS

    1. The scales of pay as approved by the Governing Body shall be adopted for all posts falling under the category of teaching nonteaching staff.

    2. All service in a post on time scale of pay shall count for eligibility for increment.

    3. Leave granted shall be counted as service for the purpose of eligibility for increment. But leave granted on loss of pay, if it is for more than seven days, shall not be counted as service for the purpose of eligibility of increment. If leave on loss of pay is granted for more than seven days, the date of subsequent increment is postponed by as many days as he was on leave on loss of pay.

    4. The Governing Body shall have the authority to withhold an increment for a certain period not exceeding one year as a disciplinary measure for sufficient and valid reasons and after the employee has been afforded a fair opportunity to defend. However, such withholding of an increment will not have cumulative effect. When an increment is withheld for a certain period, this period shall be exclusive of any interval spent on leave on loss of pay, if it is for more than seven days.

    5. The Secretary/Principal shall be the authority to sanction normal increment in case of those staff on regular scales of pay and whose personal files did not contain adverse remarks, since the date of sanction of last increment. In all other cases, the Governing Body shall be the competent authority to sanction normal increments.

  1. SERVICE RULES FOR EMPLOYEES

All employees should follow rules and regulations, and standards of courtesy, conduct, cooperation ethics and etiquettes as expected by the institute.

  1. APPLICABILITY:

These rules shall apply to all categories of employees (Teaching, Technical Staff and Supporting Staff).

  1. DEFINITIONS IN THE ORGANIZATION:

  1. College’ means the Nanjiah Lingammal Polytechnic College, in short, NLPTC

  2. Management’ means the Governing Body of the Society, duly constituted under the specific bylaws of the Society under which this Institution is established. The overall Management and the day-to- day administration of the Society and Institution shall rest with the Secretary and with the Management Committee formed under the directions from the Governing Body.

  3. Principal: Means Principal of the college or any other qualified person authorized by the Management to discharge the duties and responsibilities of the Principal.

  4. 'Employee' means a regular employee employed by NLPTC to discharge the duties of the Society. The type of employees in NLPTC is: Teaching, Technical and Supporting staff.

  5. Teaching Staff’ means a post carrying a definite scale of pay / consolidated pay sanctioned without limit of time and included in the cadre of sanctioned posts.

  6. Technical staff’ means a person who works in the laboratories.

  7. Supporting Staff’ means a person appointed in a Non-Teaching post to which no other person holds a lien.

  8. 'Salary' means Basic Pay and Dearness Allowance and other allowances, if any, wherever applicable or consolidated pay without any allowances payable to an employee.

  9. Service' includes the period during which an employee is on duty as well as on leave duly authorized by the Management, but does not include any period during which an employee is absent without salary.

  10. Competent Authority means taking the decisions in the organization. He/She may be the Managing Trustee/Secretary of the Executive Body.

  11. Disciplinary Authority: The Secretary is the disciplinary authority for all the employees employed in the Institutions under the control of the Society. The Secretary may nominate any other person/employee to be the disciplinary authority for a certain class/category of employees. The person so nominated shall exercise the powers of the disciplinary authority in discharge of the duty.

  12. Appellate Authority: Where the disciplinary authority is being exercised by the Secretary, the Management Committee along with the Secretary will constitute as Appellate Authority; in all other cases, the Secretary will be the Appellate Authority.

  13. Duty: An employee is said to be “on duty” for the purpose of service benefits.

    1. When the employee is discharging the duties of the post to which he is appointed or is undergoing training prescribed for the post

    2. When the employee is absent from duty on authorized holidays or permitted vacation or when availing leave other than extra-ordinary leave sanctioned by the competent authority.

    3. When the employee is attending conferences/seminars/summer schools permitted by the competent authority. In addition, registration fees incurred by faculty members presenting papers in International Conferences or attending “Work Shops‟ when detailed by the competent authority will be reimbursed.

    4. When the employee is attending any work assigned to him by the competent authority in the interest of the institution.

    5. In case of invitations received for examination duties or important academic activities at Autonomous Colleges / Deemed Universities the following guidelines are to be followed for treating the absence as ON DUTY.

    6. Only one faculty member per day from any department can be deputed.

    7. The duty must be shared by rotation against senior faculty members.

    8. If this condition is not fulfilled the faculty member has to avail CL to perform the duties he was invited by the Autonomous / Deemed Universities.

  14. Leave: Means leave, granted by the appropriate authority to an employee, to which he is eligible.

  15. Year: Means Calendar Year/Financial Year/Academic Year as the case may be.

  1. APPOINTMENTS, PROBATION & TERMINATION OF SERVICE:

    1. Classification of Employees: The Organization has following types of employees

      1. Regular Employee: Means the qualified person employed in a regular post .

      2. Probationary Employee: Is a person who is provisionally employed with a view to being considered for eventual absorption in the regular service of the Institute. The period of probation, however, will be stipulated in the letter of appointment, which may be extended at the discretion of the Management. Further, before absorption of the concerned, it is considered essential that the performance of the probationer is objectively judged and evaluated in prescribed format by the HOD or Principal, who recommends his/her service to confirm/extend probation or even for termination, if found not suitable.

      3. Staff on Contract: All the subordinate and secretarial staff members, lab assistants, supporting technical staff etc., fall in this category, whose service conditions will be as per mutually agreed terms of contract, which they have entered with the Institute and whose contract may or may not be renewed.

      4. Temporary/Adhoc Appointees: Means employees who are employed for work which is essentially of temporary nature or who are employed in connection with the temporary increase in permanent work or are employed in a post of permanent or temporary employee or probationer who are temporarily absent due to any reason, including one permitted by the Institute to go on advanced studies.

      5. Casuals: Means persons employed for work of a casual or occasional nature.

    2. The Secretary/Principal shall be the authority for issuing all appointment orders.

    3. All initial regular appointments to teaching and non-teaching posts shall ordinarily be made on probation for a period of two years. Subsequent appointments by promotion shall be made on probation for a period of one year in the post to which the individual is promoted.

    4. The Governing Body upon the recommendations of the Principal for valid and sufficient reasons may extend the probation period of an employee for such a period as may be found necessary. The employee is deemed to have been on probation until the order declaring satisfactory completion of probation period is communicated to him, even if the stated period of probation is completed.

    5. The declaration of probation does not confer on the employee any special right of permanence to continue in the post in which he/she has satisfactorily completed probation.

    6. The rules governing probation will not apply to appointments made on Adhoc/Contract/Contingent basis.

    7. Probation: Employees who are appointed to the posts in the organization under the control of the Management directly on a regular basis shall be required to be on probation for a period of one year and in case of employees on promotion/transfer appointed to higher posts shall be for a period of one year. The probationary period shall stand automatically extended until confirmation orders or otherwise re issued in writing by the Management. The services of an employee on probation may be terminated either by giving one month's notice or one month' salary in lieu thereof.

    8. Resignation and Termination:

      1. If an employee at any time after confirmation intends to resign, he/she shall give three months' notice in writing or pay three months' salary in lieu thereof. Similarly, the Management shall be the competent authority and it is at their discretion to terminate the services of any employee by giving three months' notice or three months' salary in lieu of notice.

      2. The Management shall also be competent to terminate the services of an employee in case of abolition of post or posts, due to closure of an Institution or reduction in the number of sections of a class or discontinuance of a teaching subject by giving three months' notice in writing or by paying three months' salary in lieu thereof.

      3. The Management shall also be competent to terminate the services of an employee who is incapacitated to discharge his/her official duties or for misconduct in discharge of his/her official duties, by giving three months' notice or paying salary in lieu of notice.

  2. SERVICE RULES:

1. Every member of the staff shall agree to abide by all the conditions herein stated and also such conditions as may be stipulated from time to time by the higher authority.

2. Every member of the staff shall employ honestly, efficiently and diligently under the orders and instructions of the Principal/Designated Authority or other officers under whom they shall, from time to time, be placed. They must discharge all duties pertaining to the college.

3. Every member of the staff shall devote themselves whole time to the duties of the said employment. No staff can engage directly or indirectly in any trade or any private tuition or undertake employment outside his official assignment, whether for any monetary gain or not without the specific written permission of the Secretary or Principal.

4. All the staff can avail 12 days as casual leave in the tenure of 1st January to 31st December. However, it can not be carried over to the next year, if not used. Also they can avail 2 permissions per month, one hour either in the morning or evening session

5. All the teaching staff can avail summer and winter vacation as per the college norms. If a staff member on vacation has to be out of station, they should intimate the Principal and their Designated Authority their exact out station address and phone numbers in their vacation form. However, they should come and do their duty during the vacation, whenever necessity arises.

6. Female staff are eligible to avail maternity leave for 3 months with salary for one child after their one year service in this college and they should work for a period of minimum 3 years after availing the maternity leave.

7. All the teaching staff shall be paid AICTE scale of pay and other allowances as per College norms. Only previous Polytechnic/Engineering college service experiences are considered during their appointment. Yearly increment will be carried out during September which depends on the service of individual staff. Promotion norms are as per AICTE norms.

8. In addition, contribution shall be made by the management towards the employees’ provident fund, at a rate fixed by the Government of Tamil Nadu, on the salary. Gratuity as per the Government of Tamil Nadu rules will be given to all teaching and non–teaching staff who have completed 5 years of service in the institution. This will be paid to the staff only at the time of retirement / resignation. However, in case of death, minimum five years of service is not required, as per the Government norms.

9. Staff attendance should be signed every day before the commencement of regular class hours, and at the end of the working hours for the day unless they are on duty outside the campus, or on leave.

10. Staff should be available in the college premises during the entire period of office hours, on all working days.

11. No member of the staff shall apply, during the period of service in this institution, for an appointment outside or send an application for study or training, except with the prior permission of the Principal and Management. Such applications should be routed through the Principal/Designated Authority. Any breach of this rule will be viewed seriously and suitable disciplinary action will be taken.

12. The Principal shall have the right to place any staff under suspension on charges of misconduct. In a case wherein a member of the teaching or non-teaching staff commits any misconduct in discharge of their duties, the Principal has got discretion to award punishment such as warning, censure, withholding of increment with or without cumulative effect after conducting an enquiry by a committee constituted by the Principal.

13. For the development and progress of the college/department, all members of the staff should work as a team and they should also maintain a cordial relationship within and other departments.

14. The staff should maintain cordial relationship with students, their parents and visitors of our college.

15. Staff should not show any hesitation whenever extra responsibilities are given. They should voluntarily carry out industrial training, consultancy services, accompanying students for Industrial visits and other department and college developmental activities.

16. In any meeting or assembly, decorum should be maintained and difference of opinion, if any, shall be expressed politely in diplomatic words without hurting the feelings of others.

17. It is the responsibility of individual staff to maintain student discipline inside and outside college premises.

18. Staff members should get prior permission from the Principal to contact any outside agency or government departments for any matter related to the college/ hostels.

19. No staff shall engage in strike or incitement thereto or similar activities such has absence from work or neglect of duties or participate in hunger strike etc., Violation of this rules will amount to misconduct and attract deterrent punishment.

20. Staff Members, if and when relinquishing their job, shall hand over their jobs and responsibilities and get the NOC from all departments concerned.

21. No staff shall make any statement, publish or write through any media which will effect an adverse criticism of any policy or action of the college or detrimental to the interests of the college.

22. A staff against whom an Insolvency Proceedings commenced in the court of law shall forthwith report full acts thereof to the college. A staff against whom Criminal Proceedings are initiated in a court of law shall immediately inform the competent authority of the college regarding the details thereof.

23. TERMINATION OF SERVICE

23.1. In case of relieving from service, three months’ notice at the end of academic year or three months’ salary must be given.

23.2. The Principal shall have the power to terminate the services of a member of the staff of the college, for any of the following reasons:

a. Serious misconduct and willful negligence of duty

b. Gross insubordination

c. Physical or mental unfitness; and

d. Participation in any criminal offence involving moral turpitude.

In such termination cases, rule 23.1 will not be applicable and the staff member will not be eligible for any terminal benefit.

All members of the staff shall be governed by general rules and norms also practiced by college from time to time. In all cases, the final decision will be taken by the secretary and the Principal.

  1. WELFARE MEASURES FOR EMPOLYEES

  1. Duty Leave for attending Seminars, Conferences and Workshops.

For encouraging the faculty towards research and development, the management permits the employees to attend national and international conferences, seminars, and workshops by sanctioning them duty leave. Further it also reimburses 100% of the registration fee and required transport allowances for attending two seminars per faculty in a semester.

  1. Employee’s Provident fund.

As Per the EPF Act the institution provides provident funds, pension fund and deposit-linked insurance fund for employees. The institution has the mandatory provision of EPF and contributes the eligible amount to the respective EPF account.

  1. Maternity Leave.

College renders a maternity leave to eligible lady staff as per the rules of the government.

  1. Eco-Friendly campus.

The institution has eco-friendly environment with least air pollution. The green trees provide fresh air to breathe in.

  1. Pure Drinking R.O. Water.

R.O. plants are installed at all the coolers available in the college for providing pure and safe drinking water to the staff and students. .

  1. Winter & Summer Vacation.

The winter & summer vacation are provided to the staff as per DOTE norms.

  1. Loan facility.

Loan facility is available for institute staff.

  1. Fee concession policy to staff children

This policy aims to promote education of wards of the staff. 50%Tuition fee concession will be given to the wards of staff who are studying in this institution.

  1. Free Bus Transportation for staff

Fee concession scheme is being implemented for the staff travelling in college buses. The scheme is applicable to all teaching and non-teaching staff.

  1. Support to staff for higher education /research

Sponsorship is provided to the faculty members to pursue research degrees and leave will be granted to pursue research, to ensure and encourage the faculty in knowledge up gradation.

  1. Financial Support to staff for attending workshops /conferences

Faculty members are encouraged to participate in Conferences / Workshops to enhance their quality in academics and to help pursue their research by giving the sponsorships from the institution every year

  1. Awards

Cash awards are given to faculty in recognition to outstanding contributions in paper publications in reputed journals and to the faculty achieving 100% result in result in Board examinations.

  1. Subsidized food facility

Institution offers subsidized food facility to the staff with a reasonable charge that covers the cost of food, its preparation and service.

  1. Subsidized accommodation

Subsidized accommodation is provided to both teaching and non-teaching staff of the institution in the hostels.

  1. Xerox Facility for staff.

  2. Library Facility for staff

  3. One hour Permission facility per month to the staff.