S. No

Name of the Body

Frequency

of Meeting

Functions

Governing Body

Once in a year

• Long term Planning

• Formulation of HR policy

• Amend and Approve policies from time to time

• Policy decision regarding quality maintenance in teaching-learning, research and development activities

• Approval of vision, mission of Institution and Departments

• Approval of PEOs, POs, COs and PSOs of all departments.

• Review of academic performance of the institution and suggest remedial measures

• Fine tuning financial management systems

• Identifying measures for taking care of academic, infrastructure, students' welfare and R and D activities.

• Review of Audit Reports, Financial accounts and budget

• Framing administrative policies for the institution and delegating powers and responsibilities according to vision, mission and long-range policies for effective faculty, student and Management coordination

• Approval of increase in intake and new Course

• Approval of resolutions passed by DAC and all other committee

Department Advisory Committee

Once in a year

• DAC receives the recommendations and inputs from stake holders such as industry, alumni, students and academic experts’ feedback related to the content of syllabi

• Discuss the syllabus content of courses and their alignment with current industry requirement

• Prepare recommendations of changes of syllabi to Board keeping in view the requirements and suggestions of stake holders, forwards same for approval to Governing Body

• Suggest methods for innovative teaching and assessment tools

• Discuss adequacy of infrastructure and its modernization

• Recommend to the Governing Body institution of scholarships, studentships, fellowships, prizes and medals for meritorious / poor students and to frame regulations for the award of the same.

• Discussion and approval for the conduct of remedial classes for slow learners for the improvement of semester results

• Suggest improvement in academic plans and recommend standard practices/ systems for attainment of PEOs & COs

• Redefine existing PEO’s, aligning of PEO’s to the mission statements and defining program specific outcomes.

• Encourage for industry-institute interactions to bridge up curriculum/industry gap and suggest quality improvement initiatives to enhance employability.

• Propose necessary action plan for skill development of students, required for entrepreneurship development and quality improvement.

• Identify and suggest thrust areas to conduct various activities (final year projects, inplant training, value added courses and additional experiments) to meet PEOs.

• Approve the department budget and forward to Governing Body for further approval

• Prepare and submit the requirements of staff to staff selection committee for further action.

• Monitor NPTEL, Spoken English, FDP, workshops, Guest Lectures etc

• Verification of documents related to faculties such as course plan, delivery, Teaching learning process, log book, class test marks, CAT marks, syllabus coverage, Identification of slow learners and fast learners, remedial classes and attainment of good result

• Monitor and approve all the activities related to the development and upgradation of department

Internal Complaints Committee

Twice in a year / Need based

• All the grievances of the students/staff which could not be settled in the routine process should be referred to this committee.

• Committee tries to settle the issues amicably in a time bound manner.

• Introduces a reasonable and reliable solution for grievances of various issues received from students/parents

• Ensures that the grievances are resolved on time impartially and confidentially

• To prevent sexual harassment and to promote the general well‐being of female students/employees of the Institute.

• To provide the healthy and safe environment in the Institute for the female students/employees.

• To provide guidelines for the redressal of grievances related to sexual harassment of female students/employees of the institution.

• To resolve issues pertaining to girls or women sexual harassment.

Anti-ragging Committee

Twice in a year / Need based

• To weed out ragging in all its forms in the institution.

• To absolutely prohibit ragging within or outside the college campus.

• To punish those who are found indulging in ragging.

• To sensitize students and staff to adopt measures that would prevent ragging.

• Ensures that at least one faculty member will be present at any particular time at all the locations to avoid ragging activities.

• Takes precautions to avoid ragging activities at other locations like bus stops and gives instructions to the student volunteers and secret informers at various boarding points.

• Canvases about anti-ragging in the forms of Flexes, Posters and Boards in college premises and surrounding areas where there is a chance of ragging.

• Arranges counseling and guidance programs arranged for the fresher’s and other students regarding ragging.

• Takes affidavits from the students and parents regarding Ragging during the Admission.

• Provides helpline details inside and outside college premises.

• Resolves the complaint received from the victim

• Verifies the facts through enquiry

• Awards disciplinary action against culprit

Class Committee Meeting

Monthly once

• Resolving difficulties experienced by students in the classroom and in the laboratories.

• Clarifying the regulations of the degree programme and the details of rules therein.

• Informing the student representatives the academic schedule including the dates of assessments (Tests &Assignments) and the syllabus coverage for each assessment.

• Evaluating the performance of the students of the class after each test and finding the ways and means of improvement.

• Identifying the weak students, if any, and requesting the teachers handling the subject to provide some additional help or guidance or coaching to such weak students.

• Discussing the curricular gaps and value added courses

Staff Selection Committee

Whenever needed

• Properly scrutinize and short list the applications as per the Job Requirements

• Conduct the tests and rank the applicants as per the test scores

• Conduct the Interviews and rank the applicants as per the Interview scores

• Make final list of selected candidates and recommend for the approval by the Governing Council.

• To select the qualified, meritorious, talented and efficient faculty.

• Responsible for appointment of technical, administrative and other staff.

• To recommend the Governing Council for approval/ ratification of appointments made to different positions.

Training & Placement Cell

Twice in a year

• Organize career guidance programs and motivational lectures by alumni, guests and other faculties for the students to develop their career and life skills.

• Arranges external trainers to equip the students to fit for a professional career.

• Company pattern oriented trainings are provided prior to the organization recruitment drive.

• Placement training staffs assists in the preparation of Curriculum Vitae.

• Helps the students to improve their employability skills in order to face the on and off campus placement drives confidently and also to meet out the corporate expectations.

SC & ST Cell

Twice in a year / Need based

• Resolves the Grievances of SC/ST students and employees of the Institution and render them necessary help in solving their academic as well as administrative problems.

• Looks after the work related to SC/STs matters and no other work is assigned to the Cell.

• Ensures the effective implementation of the guidelines /policies and programmes of the Government of India, UGC and State Governments with regard to SC/ST castes, classes and physically challenged.

• Collects data regarding the implementation of the policies in respect of admissions, appointments to teaching and nonteaching positions in the institute and informs the same to the deserve people.

• Gives wide publicity through circulars to all the faculties and informs the students about the various scholarships

Alumni Cell

Twice in a year

• Responsible for the registration of all the outgoing students as alumni members and maintenance of the database.

• Collects and compiles information of the distinguished alumni, viz., their achievements, progress and successful careers.

• Maintains continuous interaction with the alumni and plans for utilizing their services for the benefit of present students and the institute.

• Establishes the network of the alumni and present students through seminars, guest lectures, workshops etc.

• Responsible for establishing alumni chapters and conducting their annual meets frequently.

• Identifies and forwards the information regarding the Alumni occupying good positions in Industry / R&D / Academics / Business etc.

• Circulates the details of alumni to the present students for their benefit.

• Invites the Alumni in good professional position for guest lecturers under discussions with HOD.

• Receives suggestions from the Alumni through e-mail regarding the need for curriculum updating, Lab up gradation, Imparting any Special Skills, Career Opportunities, etc. and forward the same to the concerned HOD’s / Principal / Management, if any action needs to be taken from their side.

Entrepreneurship Development Cell

Twice in a year

• To organize Entrepreneurship Awareness Camps, Entrepreneurship Development Programmes.

• To develop and introduce curriculum on Entrepreneurship Development at various levels including value added courses.

• To conduct guest lectures regarding identifying entrepreneurial opportunities and thrust areas

• To guide and assist prospective entrepreneurs on various aspects such as preparing project reports, obtaining project approvals, loans and facilities from agencies of support systems and information on various technologies.

11

Department Association

Twice in a year

• To build the technical skills of the students and provide them exposure to various technical activities.

• To develop leadership and interpersonal skills in students.

• To expose the students to the outside world and also provides opportunities to bring out their hidden inherent talents.  

• To avail opportunities for students to enrich their Technical, Organizational, Interpersonal, Communicational skills etc.

• To promote the comradeship and understanding among members, facilitating the communications between the Association and external bodies and helping members to gain insight of their profession and future career.

• To serve as a platform for the overall development of the students.

12

Discipline and Welfare Committee

Twice in a year

• To ensure calm and peaceful academic atmosphere in the campus.

• To avoid physical confrontation among students.

• To ensure all the students wear ID Cards while they are in the campus.

• To enforce total prohibition of cell phone usage by the students while the class work is going on

• To monitor the movement of the students in the college and prevent students loitering around in the corridors during the college working hours.

• To prevent the students leaving the college early without prior permission from the concerned authorities.

• To prohibited Smoking strictly in the college campus.

• To maintain proper discipline in the college canteen and student waiting room during the college working hours.

• To assist the college anti-ragging committee in preventing ragging in the College.

• To scrutinize and prevent any indisciplinary activities (lack of attendance, unpunctuality, misbehaving with staff, or colleague, damage to college property) and riots.

• To provide a medium through which the committee can monitor and control the discipline of its students.

13

Feedback Review Committee

Twice in a year

• To assess the success of academic provision in relation to the expectations of student regarding curriculum.

• To provide feedback to lectures in order to improve delivery and content of the study subjects.

• To significantly increase alumni interaction with the institution.

• Fostering and keeping alive loyalty to the institution and creating concern for its welfare.

• Inculcate exchange of ideas among alumni and between alumni and students.

• To assist current students to achieve their goals by means of mentorship and scholarship setup through Alumni.

• To provide students with the opportunity to comment on the quality of their learning experiences.

• To assess the satisfaction of the parents with the curriculum and facilities in the college.

• To find out the lacking points from the employers for betterment in future.

• To assist management in creating an environment in the college which enables students to have far-lasting memories.

• To maintain healthy relationship with the all stakeholders

14

Academic Audit Committee

When in need

• To evaluate the performance of the various departments, and appreciate their achievements and give suggestions for further improvement of the quality of teaching, research, administration, and curricular and extra- curricular activities.

15

Industry – Institute Partnership Cell

Once in a year

• Guides in getting financial support from industry the R&D Projects from Governmental organizations which include DST, CSIR, UGC, AICTE etc.

• Facilitates in marketing the consultancy services offered by departments

• Arranges industrial visits, internships and industrial tours

• Involves industrial experts to be on college Governing council, Department Advisory Board, Training and Placement committee, etc.

• Fructifying the tie-ups into MOUs with industry for the purpose of training, placements, internships, for utilizing the services for entrepreneurship development programs

• Organizes student and Faculty Training at the Industry

• Assists in bringing in sourcing live projects to be done by Final Year Students